Committee Meeting 5th February 2008

Present:
Claire Taylor, Mark Rowe, Lindsay Hough, David Ellis, ,Paul Wathan, Barry Fitzgerald, Susan Webster
Apologies : 
Jon Wood, Jonathan Males, Carmen Aitken, Ian Tokelove

*Actions will be printed in bold with a star next to them
AGM 2008 willl be on Sunday 30th March 1.30pm – 3.30 pm at WRC

Report on actions from last months meeting
Claires search for a notice board was pre empted by Terry, who has put one up in the wet classroom.
The pool sessions were very well advertised by Lindsay and Barry and quite possibly by Ian. This last note will test to see if anyone really reads the minutes, especially the parts which aren’t in bold print.
Claire and Susan are still to submit artcles for the newsletter.
Other details are in officers’ reports.
Agenda
AGM 
*Can all committee members submit reports for the meeting and confirm whether they can attend.
*We need to e mail club membership with an outline of committee members’ responsibilities for those who may want to stand for election. (This information is also available in the newsletter). Claire will not be standing for re election, neither will Susan.
*Claire will contact Mirrka for a copy of last years agm minutes.
The issue of membership payments and the club constitution will be on the agenda.
Officers reports
Treasurers report
The paddle clinic invoice has now been paid.
The club has spent more this year than last, for example on the winter paddle clinics and the  pool sessions. Paul suggests the next elected committee look at the expenditure as it wont be possible to spend this much next year. One suggestion was for fewer winter paddle clinics, maybe three or four throughout the season rather than one a week. There was also a recommendation that the membership fee stays the same, provided GLL don’t raise the rent. 
Since last years agm, accounts are as follows: 
Banked: £4112.00*(membership fees + £175.00 pool attendance fees)
Expended: £4859.49:-
Most of the expenditure figures are included in last months minutes, please refer to them for details as they are identical , except for the following:
Pool sessions:£450.00
Winter paddle clinics and pool instructor: £720.00
Balance sheet
£4192-£4859.49=£667.49 expended more than banked
£1522.84 (currently in bank account)
Less liabilities:-
Robin Colgan unpaid newsletter expenses £81.00 
Rent to Gll (to3/08) £70.00
Sign £404.20
=£555.20
Current Assets= £1522.84-£555.20=£967.64
Safety Officer
The current duty rota is on display on the club cupboard door. The duty rota is covered up till the end of March. There is a new emergency contact list in the  cupboard. The date of 22nd April for the Tuesday evening sessions needs to be confirmed. The April rota will be difficult to staff due to the  new membership year. Nearly all regular paddlers have done duty. David recommends that the April rota is staffed by the committee and regular paddlers, once a person renews they will get the next free duty date. If ageerd the committee are to send preferred dates to David.
Social Secretary
The events this year (covered in previous minutes) were well attended.
*Mark will organise refreshments for the AGM with a budget of £70.00.
Trips Officer 
Barry has managed to resolve some of the message board problems but still needs to obtain some passwords to complete.
He has arranged with Terry for the club to have another Thames trip on the 6th April, which will be along the same lines as the others. WRC will provide an instructor for the day and hire of all kit for £100.00 for 10 club members. Claire suggested that the club subsidise this trip if fewer than 10 people go, meaning that those who attend pay no more than £10.00 each. Barry has already sent an e mail to the membership to advertise this trip.
There is no report on communications but the website is working and Barry also has passwords for it.
Membership Officer
We now have 120 members since the last meeting. There were11 visitors, 4 of whom have joined.
Lindsay has obtained quotes and, following consultation with the committee, found a company to produce a sign for the club. They have given her a quote of £344.00 plus vat. The order has not been placed yet but is all approved to proceed. We will need permission from Thames water with regard to placement of the sign.
Any Other Business
Attendancefigures for the pool sessions are as follows
!st week – 11 = £55.00, 2nd week – 5 =   £25.00, 3rd week – 9 =	  £45.00, 4th week – 10 =  £50.00, making a total of £175.00.
The club subsidised the sessions by £500.00.

Claire thanked the committee for good attendance at meetings this year and was thanked in return for chairing the committee.
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